Office Manager<\/strong><\/p> Location:<\/strong> On-Site New York City, NY<\/p> <\/p>
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About the Company<\/strong><\/p> Our client is a well-established facilities-services organization that keeps many of New York Citys most recognizable commercial spaces running smoothly. Driven by a people-first mindset and a reputation for service excellence, this group is growing fast and needs a resourceful Office Manager to keep day-to-day operations, HR processes, and front-office activities running like clockwork. If you thrive on wearing multiple hats, building efficient systems, and creating a positive workplace experience, this role puts you at the center of it all.<\/p>
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Key Responsibilities<\/strong><\/p> - Serve as the first point of contact for phone calls, visitors, and internal inquiries, promptly routing requests to the right person or team.<\/li>
- Oversee daily office workflow, including vendor coordination and the procurement of office and facility supplies, while negotiating pricing to control costs.<\/li>
- Coordinate calendars for leadership, field crews, and special projects, ensuring the right teams and resources are in place when client needs arise.<\/li>
- Prepare and track accounts-payable\/receivable invoices, follow up on outstanding items, and generate periodic cost-control reports for management.<\/li>
- Maintain accurate contact records in the CRM and organize physical\/digital files so information is accessible and audit-ready.<\/li>
- HR Review daily timecards, resolve punch errors, post job ads, schedule interviews, and guide new hires through onboarding and orientation, all in line with NYC labor regulations.<\/li>
- Work closely with Operations, Finance, and Customer Service leaders to streamline processes, share insights, and reinforce a culture of respect and service excellence.<\/li> <\/ul>
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Qualifications<\/strong><\/p> - Fluent English required; conversational Spanish strongly preferred.<\/li>
- 2 + years of experience in office administration, payroll, or HR supportideally in a fast-moving, service-oriented environment.<\/li>
- Hands-on proficiency with timekeeping\/payroll platforms (ADP, Paychex, Rippling, etc.) and strong Excel or Google Sheets skills.<\/li>
- Familiarity with CRM software such as Salesforce, HubSpot, or Zoho.<\/li>
- Excellent written and verbal communication skills, high attention to detail, and proven ability to manage multiple priorities at once.<\/li>
- Problem-solver who proactively identifies issues in payroll, scheduling, or recruiting and drives them to resolution.<\/li>
- Comfortable with Microsoft Office or Google Workspace for daily administrative tasks.<\/li> <\/ul>
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Benefits & Perks<\/strong><\/p> - Paid holidays, vacation, and sick leave.<\/li>
- 401(k) with company match.<\/li>
- Collaborative, mission-driven culture and direct access to leadership.<\/li>
- Clear pathways for professional growth in HR, operations, or administration.<\/li> <\/ul>
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About Blue Signal:<\/strong> <\/p> Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly\/46Gs4yS<\/strong><\/p> <\/div><\/body><\/html>","company":"Blue Signal Search","city":"New York","inferred_city":"New york","inferred_city_with_inferred_state":"New york | New york","inferred_cbsa":"New York-Newark-Jersey City, NY-NJ-PA","fips":"35620","is_metropolitan":true,"state":"NY","inferred_state":"New york","country":"US","inferred_country":"United states","squirrel_codes":[]},"sort":[1754352000000]}]-->
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